Office of Academic Affairs: Registrar's Office
The SPH Registrar's Office provides guidance to students on graduation policies, academic requirements, registration, and enrollment. The SPH registrar is responsible for managing student records, course registration, degree audits, and certifications. Dr.P.H. students are required to meet with the SPH registrar prior to defense to ensure compliance with all dissertation and registration requirements.
Quick Links
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Frequently Used SPH Forms
Obtain these forms at the UM Office of the Registrar, SPH Office of Academic Affairs, or from your department:
- Withdrawal Slips
- Drop/Add/Modify Course Election Forms
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Frequently Asked Questions
How can I have enrollment or my degree verified?
Requests must be in writing. There is no charge for these verifications. Please send the request to the SPH Registrar's attention via mail, e-mail, or fax.
How can I get transcripts from the Ann Arbor campus?
You may view your unofficial transcript via Wolverine Access. An official transcript can be ordered through the central University of Michigan Office of the Registrar .
Note: Transcript processing ordinarily takes two business days and is free of charge.
How can I order a diploma?
Diplomas are processed through the central University of Michigan Office of the Registrar.
How do I apply for graduation?
Students applying for graduation may use the self-service graduation application in Wolverine Access (from the Student Business page, select Apply for Graduation). The online application will be available until the last day of classes for the common University Academic Calendar term in which the degree requirements are completed.
Can I receive two MPH degrees from two departments within SPH?
If you are interested in receiving an MPH degree from two different
departments within the School of Public Health you must submit an Application for Change of Program - Dual Degree (PDF) to the Office of Academic
Affairs. In order to receive two MPH degrees, the combined program must
consist of:
- 90 or more total credits
- No more than 24 credits may be double-counted (BIC + 5 classes)
For more information, please contact the Office of Academic Affairs.
How do I enroll for classes?
You must have a registration appointment to register via Wolverine Access.
If you are a NON-DEGREE APPLICANT, you must attend the first class of the term and request permission to take the class from the instructor. Permission will be granted or not depending on space available. After receiving permission from the instructor, non-degree students may register via Wolverine Access on the first day of classes.
Why can't I enroll?
There are a number of possibilities:
- Review the course restrictions and prerequisites for the class.
- You may need an override – contact the department offering the course.
- You may have a hold. Check your status via Wolverine Access.
- You may not have a registration appointment. Please contact the SPH Registrar's Office if you have not received an appointment from the Office of the Registrar.
- You may need to apply for readmission (PDF).
How do I change my course electives?
Please see the registration deadlines for modifications to your schedule.
What are the deadlines to withdraw from the university?
Please see the withdraw deadlines page.
What is the policy regarding Late Registration Fees?
Any initial registration on or after the first day of the term is considered late. Exceptions would be for non-degree students (who are required to wait until the first day of the term to register), students who were admitted less than two weeks before the start of the term, and Ph.D. Candidates who will be defending during the term or within the term grace period. In extraordinary circumstances, the University of Michigan Office of the Registrar may waive late enrollment fees. Submit your request in writing to the SPH Registrar's Office.
How do I change my program?
Contact the department you are interested in changing to and your current department. You will need to fill out the Change of Program -Dual Degree Application (PDF) form and submit this with your application.
How do I know if I am a full-time graduate student?
If you have 9 or more credits, you are full time. If you are receiving SPH funding, you are required to be registered for 12 or more credit hours. Other stipulations may apply.
What do grades like "##," "Y," and "I" mean?
"##" = Before web grading, the Office of the Registrar used the double pound symbol ("##") when an instructor submitted a grade roster without submitting a grade for individual students on the roster. A double pound is not calculated into the student's GPA, but is subject to lapsing to a failing grade ("ED") for certain careers.
"NG" = Before web grading, the Office of the Registrar used "no grade" ("NG") when an instructor submitted a grade roster and used the wrong grading basis.
Example: The class has a grading basis of "graded" and the instructor submits an "S" or "U". An "NG" is not calculated into the student's GPA, but is subject to lapsing to a failing grade ("ED") for certain careers.
"NR" = An "NR" means "no report." An "NR" can only be assigned by the instructor. An "NR" is not calculated into the student's GPA, except for certain careers where it is converted to an "ED". An "NR" is subject to lapsing to a failing grade ("ED") for certain careers.
"ED" = An "ED" means "unofficial drop." An "ED" is calculated into the student's GPA as a failing grade.
"I", "ILE", "ILF", "INC", "IA", etc. = An "I" means "incomplete." An "I" is not calculated into the student's GPA, except for certain careers. An incomplete is subject to lapsing to a failing grade ("ILE", "ILF", "INC") for certain careers. The "I" can only be removed if it is permissible according to school or college policy.
"Y" = A "Y" is used for a course that has been approved to extend past one term. A "Y" is not calculated into the student's GPA. A "Y" is subject to lapsing ("ED") for certain careers.
What is Academic Probation?
A student whose cumulative Grade Point Average (GPA) falls below a "B" (5.00) in a given term or half term will be placed on academic probation for the following term or half term. Upon the recommendation of his or her graduate chair, and with the consent of the dean, a student may be granted an opportunity to correct the scholastic and/or academic deficiency. A student whose cumulative grade point average falls below a "B" average may be denied permission to register or may be required to withdraw from the university.
How can I learn whether a course I plan to take at another school will transfer to the University of Michigan?
See the Transfer Credit Request (PDF) form, which includes guidelines.
How do I change my name on my records?
To request a name change or correction, students can stop by the Registrar's Office or send or fax a signed letter requesting the change along with a photocopy of a legal document (marriage license,driver's license, social security card, birth certificate, etc.) with their name spelled correctly. Send the request to:
Student Services
Office of the Registrar
University of Michigan
500 S. State Street
Ann Arbor , MI 48109-1382
Fax the request to: 734-763-9053 .
How can I change my address with the university?
ALUMNI can make changes online by clicking on the Alumni Record Update icon on the SPH home page or alumni page. CURRENT STUDENTS should be able to add or modify an address online using Wolverine Access. Anyone may also send or fax a letter to:
Records & Enrollment,
Office of the Registrar
University of Michigan
LS&A Building
500 S. State Street
Ann Arbor, MI 48109-1382
Fax the request to: 734-936-3148
This can also be done in person at the below student services sites, 8:00 a.m. - 5:00 p.m. , Monday - Friday.:
Student Services - Central Campus
Office of the Registrar
University of Michigan
1210 LS&A Building,
Ann Arbor, MI 48109
Phone: 734-647-3507;
Fax: 734-763-9053
Student Services - North Campus
Office of the Registrar
University of Michigan
B430 LL North Pierpont Commons
2101 Bonisteel Boulevard,
Ann Arbor
Phone: 734-763-7650;
Fax: 734.763.7961
How can I change my name on my diploma?
To change a name on a diploma, proof of the name change (i.e., driver license, marriage license, legal name change documentation), must be submitted with a diploma request by letter or in person as outlined in the procedure below.
Additional diplomas may be ordered in one of two ways:
Send a letter. A printable order form is available. If sending a handwritten letter, be sure to include the following information:
- Diploma size
- Full name (as it should appear on the diploma)
- Maiden name (if different from full name. See note*)
- Student identification number or Social Security number
- Telephone number and/or e-mail address
- School or College attended
- Degree received
- Date conferred
- Field of study
- Address to which the diploma should be mailed
- Amount of payment enclosed
Any diplomas may be ordered as either 8 1/2" x 11" or 11" x 14" except for Law School , Dental School and Medical School diplomas which are available only in the standard sizes.
Checks should be made payable to: The University of Michigan. MasterCard and VISA are not accepted as payment for a diploma order.
*Note: If a student registered at the University of Michigan under a maiden name and wishes the diploma to reflect a married name, provide legal name change documentation along with the diploma request (e.g. copy of driver's license or marriage license).
Mail orders to:
Diploma Department
Office of the Registrar
University of Michigan
LS&A Building
500 S. State Street
Ann Arbor , MI 48109-1382
Go to the office. An order can be placed in person at one of the R.O. Student Services sites. Be sure to take photo identification.
Diplomas are not prepared by the University of Michigan Diploma Department; therefore, a guaranteed delivery schedule is not possible. Please allow six to eight weeks for delivery of replacement diplomas.
How long do I have to complete my degree? Do I have to be readmitted at any point?
You are allowed 5 years from the start of the program for an M.P.H. or M.H.S.A., and 7 years from the start of the program for a Dr.P.H. If you have been away from the school for some time, you may need to fill out the Readmission Application (PDF).
Dr.P.H. Guidelines and Forms
Doctor of Public Health Students are required to meet with the SPH Registrar prior to defense to ensure compliance with all dissertation and registration requirements.
Note: As of Fall 2006 no new Dr.P.H. students applicants will be considered until further notice by the departments.
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